List of Documents Required for Applying to Netherlands Universities

Published date: 04th November 2022

Are you thinking of studying in Netherlands? If yes, then you are on the right page. Studying abroad in Netherlands is one of the best ways to expand your horizons and world travel. If you have decided to go overseas, a few documents are required for studying in Netherlands.

List of Documents Required for Applying to Netherlands Universities

If you want to apply to any university in the Netherlands, you need to meet specific requirements. You need to submit some supporting documents while applying. These documents prove your skills, abilities, nationality, and identity. Universities in Netherlands ask for documents according to your study level and course of study. However, to apply to the university in Netherlands, you will require the following documents: 

• Copy of passport

You will need to upload a copy of your passport page(s) containing your details and photographs. If you do not have a passport, you must obtain one before applying to a Netherlands university. Your passport must be valid for the whole duration of your studies in the Netherlands. If you are from the EU or EEA, you can accept your identity card instead of a passport.

• Updated Resume/ CV 

The CV (curriculum vitae) must be written in English and should contain basic personal data and a clear overview of your educational and professional history to date. It is vital to ensure that your CV is up-to-date and accurate, as admission officers will use this to assess your application.

• Academic Documents

You must send the academic certificates supporting your educational qualifications and the application form. If you have just completed your higher secondary studies and are applying for undergraduate studies, you need to send the SSC and higher secondary certificate to the university. And, if you have completed a bachelor’s or Master’s Degree, you need to send your certificate and the mark sheets. The Academic Certificates include

1. 10th Grade Transcripts & Certificate.
2. 12th Grade Transcripts & Certificate.
3. Bachelor’s Transcripts & Degree (for Masters/PG Programs Only).
4. Master’s Transcripts & Degree (if available).
5. Diploma Transcripts & Certificate (if available).
6. Other Diplomas/Certificates (if available).

• Transcripts

It is necessary to provide copies of diplomas and transcripts. The documentation has to be in the original language. If these documents are not in Dutch, English, German, or French, you should include one of those languages' official translations with the originals. If you haven't finished your current program of study yet, state when you expect to graduate and submit copies of your transcripts to date, along with an official list of the topics you still need to finish.

• Two Letters of Recommendation (if required) 

Letters of Recommendation must be written on letterhead paper, signed, and they must bear the full contact details of the applicable referee. There are a few things to note when requesting letters of recommendation:

1. Choose referees who know you well and can speak to your strengths.
2. Give your referees plenty of time to write the letter. A minimum of two weeks is ideal.
3. Provide your referee with relevant information to help them write a strong letter, such as a copy of your personal statement or CV.

• Statement of Purpose / Motivation Letter 

The Statement of Purpose, or SOP, is a key component of your application to Netherlands universities. The Motivation Letter is a personal statement explaining why you want to pursue that specific study program, why you want to study at a particular University, and what makes you a suitable candidate.

• Passport size Photograph

You need to have the correct sized and latest photographs to apply. You must focus on these photos even though they appear simple to obtain. To apply, you must submit the most recent photographs in the proper size. If the appropriate-sized pictures are not attached, your application may be rejected.

• Language Proficiency 

If you want to apply for an English-taught degree in Netherlands, you need to prove your efficiency in the language through a recognized English test. IELTS, TOEFL, and, most recently, Duolingo test results must be submitted as part of the admission procedure for international students.

• Experience Letters (If any) 

If you are applying for any Business Program at a university in Netherlands, you might be asked to have work experience in the relevant field. The main documents you can present as proof of work experience are:

1. Latest Joining Letter.
2. Latest Salary Slip.
3. Employment Certificates from all Previous Employers.

Additional Documents

You may submit any other documentation you may have in addition to those listed in this Checklist, such as paper presentations, examples of your symposium organization, etc. The smallest award will push your application a little more challenging. Therefore, send certificates outlining your skills and extracurricular activities.

The specific documents required vary depending on the university and program you are applying to, so be sure to check with the school for their particular requirements. However, most Netherlands universities require some or all of the above-mentioned documents.

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